Meeting Room Etiquette

We have a system in place for reserving meeting rooms, whether it's in google calendar or using the tablet beside the room door. Respect this system by booking rooms in advance, canceling, rescheduling, or ending it sooner when necessary, and adhering to the allocated time slots. By doing so, you'll help maintain an organized schedule for all employees. (E.g. not canceling a meeting from the Calendar you will leave an empty room while someone could be needing it)

Punctuality is crucial in a professional setting. Be mindful of the start and end times of your scheduled meeting. Arriving late can make your meeting shorter, but leaving late you are disrupting the next meeting as they were expecting to use the meeting room.

When utilizing a meeting room, be mindful of the reason you are booking it (E.g. 1:1 rooms are not focus rooms, and other than Friday during All Hands meeting room should not be used for lunch). We have a limited number of meeting rooms, and we should be mindful if you really need the booking room.

Maintaining cleanliness and tidiness in meeting rooms is essential for creating a professional environment. Dispose of any trash, food containers, or personal belongings before leaving the room. Leaving the space in a clean and orderly condition ensures that the next occupants can start their meeting promptly and comfortably. (E.g. If you bring your mug to the meeting room, remember to take it back)

Meeting rooms are designed with a specific capacity in mind. To promote inclusivity and avoid overcrowding, ensure that the number of attendees matches the room's capacity. If you anticipate a larger gathering, consider booking a room with a higher capacity or if your meeting is smaller, think about getting a smaller capacity room.

Our meeting rooms are equipped with various tools. Whether it's you should familiarize yourself with their operation before your meeting. Respect the equipment by using it responsibly and leaving it in the same condition as you found it. If you found any problems or have any improvements or suggestions bring this to the responsible team with your reasoning.

Meeting rooms are valuable spaces within an office environment, where important discussions, brainstorming sessions, and decision-making occur. By adhering to proper etiquette and considering the needs of others, you can contribute to a harmonious and productive workplace. Remember, it's the collective responsibility of every employee to maintain a positive and respectful atmosphere in meeting rooms, ultimately benefiting the entire organization.

Just to close this up I wanted to add that it is great to see everyone coming back to the office, but with that, we need to remember always to be mindful of how to use our space properly.